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User preferences

The user preferences page of the FoD web site is where you can control what emails you get from the FoD system and what those emails contain.

From the Welcome page, Figure 3, select User preferences from the left navigation pane. For standard users, you will see a panel similar to Figure 1.

Figure 1. User preferences - standard user
User preferences - standard user

An administrator for a customer number will see a page similar to Figure 2.

Figure 2. User preferences - Administrator
User preferences - Administrator
The purpose of the Inventory management advanced settings checkboxes are as follows:

  • Include Lenovo Sales Order number in email subject line (checked by default)

    If you enable eFOD in Profile Management for delivery of your FoD orders, then with this option checked, the emails you receive from Lenovo will include the sales order number in the subject line. You might want to uncheck this selection if you didn’t want your own customers to see this order number.

  • Include Lenovo Sales Order & Work Order & Local Order number in email subject line (checked by default)

    By default, this is checked. If this option is checked, then when you use the Inventory Management function to ship authorization codes to one of your own customers, the following fields are added to the subject line of the emails, as entered in the Shipment dialog shown in Figure 5 :

    • Lenovo sales order numbers

    • Local order

    • Purchase order (referred to as “work order” in this checkbox)

    For example, the text highlighted in bold below is added to the subject line of the email:
    • Subject: Electronic Features on Demand order: (Order(1234567890) Purchase Order(LenovoPress1) Local Order(LenovoPress1))

  • Include entered Comments inside the email body (checked by default)

    By default, this is checked. If this option is checked, then when you use the Inventory Management function to ship authorization codes to one of your own customers, the Additional comments field as entered in Figure 5 is included in the body of the email.

  • Merge selected authorization codes before email them (unchecked by default)

    By default, this is not checked.

  • Separate efod email by sales order (Checked by default)

    As of January 2017, the default for this field is checked. If this option is checked and the selections you made in the Inventory Management function contain multiple Lenovo sales order numbers, then multiple emails will be sent out. For example, if some of the selected items are for sales order number 123 and the rest are for sales order number 456, then two emails will be generated when you click the Ship button, one for each sales order number.